May 24, 2026

Good Afternoon Property Owners —

Just a short update on current status of GTPOA projects.

Water mitigation drains are functioning well, I am told. The grass mats and sod have a watering plan established to make sure that in the near future the grass seed and sod will be in good shape.

The final step will be to install new fence and gates in the back between units when the grass has established itself. The three property owners of those six units will be given some approximate dates of the fence/gate installation. As soon as we know more, they can advise their renter/tenants of the dates and plan.

The EasyHOA website software upload of financial figures, reports, by-laws and other information is happening but it will take a few more weeks. There will be more on this subject as soon as benefits can be shown to everyone. As soon as we can, we will ask everyone to do “Owner log-ins” to their page to make sure all information, addresses, etc. are correct on each units’ individual page. 

A mid-year financial report is being worked on to send after July 1, 2026 to all property owners so they can review how much and where money was spent versus the 2026 budget so far. At the five month mark we are in good shape for the year.

At the mid-year mark, a closer look at your payments by property-owner will also be available to review to make sure dues are up to date.  

Just to let everyone know, I will be out of the country for the next two weeks with inconsistent ability to reply to messages. There are a couple minor repair items open with a couple property owners which will be waiting until I return. If any emergencies occur, please contact Lei or Marvin to address.

A last note to everyone. The problem is a constant subject in every HOA/POA in the country it seems. Un-picked up dog waste is a never ending challenge. It requires everyone’s attention and needs to be addressed with anyone who is seen not cleaning up after their dog. Everyone has a cell phone cameras so if they observe people not picking up after their dog please use your camera to document the occurrence, time, and date, until a full process can be implemented to try to reduce the problem. Dog waste is smelly, a hazard and unhealthy to everyone. It is the responsibility of every dog owner to pick-up after their pet.  Respect your neighbors. 

Back in touch soon.  Have a happy and healthy day!!!

Mike Kopacz, GTPOA

May 13, 2026

Dear Co-Owners,

We wanted to share a quick update regarding the Board of Administration.

Effective 4/15, Dominc Swanfield has resigned from the Board as the president. We would like to sincerely thank him for his service and continued help with community tasks, including checking the mailbox.

Following the procedures outlined in the By-Laws, the Board has appointed Mike Kopacz to fill the vacant position, effective immediately.

Mike brings many years of leadership and management experience, and he has already been actively involved in supporting the community before officially joining the Board. He has volunteered his time to help with community projects and has consistently provided thoughtful suggestions and ideas to improve the community.

Mike will serve as the president until the next annual meeting of the Council of Co-Owners, when Board positions will be subject to election.

Please join us in welcoming Mike to the Board. We appreciate his willingness to step up and support the community.

Sincerely,
Glenstone POA

May 14, 2026

What’s Happening at Glenstone Terrace POA

Thanks for the welcome introduction to The Glenstone community. Since I am relatively new to most of you at Glenstone, let me share some background about myself and my thoughts for our community moving forward.

My son Scott became a Glenstone resident when he started a new job at the University of Arkansas in the summer of 2024. I helped him move in and became a part owner of his unit. We loved what we saw in Glenstone and have been happy since the day of purchase.

I hesitated joining the Board because I live in Arizona, am retired and only visit Arkansas a few times a year. However, I think I can help the POA because of my business background and familiarity with HOA/POAs. One of the items which will most help all of us is to improve community communications and to be aware of items which need to be improved or changed. Communication is a two-way street.

My goal is to bring EasyHOA software on line as soon as possible to provide a great platform for communication within the community and with the Board. It will host many of the financial documents for members to view with timely reporting on budget status. Every owner can view their own account status. Board meeting minutes are posted and easily accessible. Voting can occur on line. Overall it will allow every member answers to so many questions. My goal is to make it a great tool for everyone to be actively involved in a better Glenstone community. I have high hopes to see it succeed for everyone’s benefit. I don’t want to over-promise but I’m excited with its potential for everyone’s awareness of what’s happening in our community.

Allow me to start my communications with you by giving everyone a more complete picture of what has happened with the Water Mitigation Project behind building 4077 which is close to being finished.

Like many of you, the first I heard of the flooding which had occurred to some of the units in 4077 was at the annual December 2025 meeting.

Some weeks later I had my first telephone call to get some information and get involved.

At that time a couple bids had been received but were not acceptable to the Board.

Another quote was in process where the contractor took a broader approach to the problem. At that time the three bids were $16000+, 18,000+ and $35,000+.  Obviously, all were way over the budgeted amount and would have required a special assessment of all owners if any had been used.

The City of Springdale was called and their “surface water engineering specialist” agreed to survey the project area with suggestions. Two water specialists from the City reviewed the problem area behind 4077 and added their ideas to the ‘Scope of Work’ which the three contractors had provided.  There was still not a clearcut answer or price to the flooding problem.

A fourth contractor was consulted and their bid was also $30,000+

Finally, Marvin from the Board had a conversation with one of the original contractors outlining Glenstone needs and negotiating a price of just over $10,000 with an acceptable scope of work which seemed to be the best solution to the Glenstone flooding problem. Black Dog Earthworks was selected.  Compromise and Due Diligence was exhibited by all parties in arriving at a plan but it took time and work.

First, 6 large trees behind 4077 were cut down and hauled away which allowed sunshine and air movement to return to the back of 4077 to dry out the ground.

The lines for electricity, water, drains and cables were marked prior to digging.

Immediately it was discovered a fiber optic cable ran close to the stumps. None of the 3 cable companies could identify if it was their line when meeting with Black Dog. They agreed to allow Black Dog to begin his digging and he would not be responsible if the line in question was cut. They mutually assumed responsibility if the line was cut.

Black Dog did a masterful job in removing the stumps and not cutting the cable.

Because heavy rains were predicted he filled in dirt to the trench so a deep lake did not occur after a hard rain.  The rain was heavy but the earth did dry out in a few days.

Black Dog resumed his work by digging the trench, lining it with plastic sheeting, adding a significant drain pipe and then filling the trench with large rock which allows water to flow to the drain pipe. He then covered the rock with more material and finally sodded and seeded the area.

The drain lines were tapered so the water runs away from and around the building and finally into the storm sewer bin below ground level at the front of 4077.

The rear of the 4077 was graded to have water run away from the building toward the new “french drain”.

Dirt was moved at both the north and south end of 4077 building, creating swales so the ground water flows away from the building and toward the parking lot storm sewer.

The roof downspouts were configured to empty its water into the newly graded swales.

Finally, in addition to sod over the french drain in back, grass seed and straw matting was laid in bare ground areas.  

Black Dog did an outstanding job at a fair price. He has moved on to other work.

We still have some fencing to be reinstalled.  Gates may be added to improve access to the rear yards of 4077 units. This is a decision to be made in the near future.

However, the work is not complete until we can get the grass seed and sod watered so that it grows to cut down on the mud flats and surface water flow that existed previously.

The Board is now looking to find a solution to making sure the grass grows which will require some major watering if rains don’t happen.

Anyone willing to help with watering could help until someone or some firm can be hired to water the grass.

A special thanks goes out to the Board members for all their work on this project. They spent the POA money wisely to obtain a great solution. You will recall the 2026 budget contained a $10,000 allocation for the correction of this issue.

Next week, I’ll explain some of the other projects planned and “What else is happening at GTPOA”

Remember the goal of improving communication and providing a clearer picture of GTPOA financial happenings. An update on EasyHOA next week is planned.

Mike Kopacz

President, GTPOA